While community association management has many difficult aspects to deal with, the first one to make our list is trying to get votes passed when a community repair is needed. As anyone in the property management business knows, when there is some sort of community improvement or repair needed, the manager has to get the vote of at least three fourths of the community in order to undertake the work. Even if the repair or improvement that is in question isn’t going to cost the board any money, unless three fourths of the vote is collected, people in the community can file a legal action afterwards. The task of collecting community consent on issues of work that needs to be done in the area are such a pain in the neck that most of the time the property manager pays a HOA management team, such as, to take over the task for them. Having a professional property management team collect the three fourths of the votes needed to undertake the community work is usually a better option, because apart from the headache of collecting the signatures of the majority of residents, there are also a number of very specific legal documents which must be filed away along with the petition in order to make sure it is totally above the books.

Dealing with new residents that are just entering the community is always a nightmare for the property management association.  Just when the community managers start to feel like they have finally gotten all of the residents on the same page, in come a new group of people and turns the whole system on its head. The job of a community manager is certainly to listen to the residents and try to make them happy whenever possible, but the changing of people form a community always brings fresh ideas, and new perspectives on the way things should be run, and that means a lot of extra work for the property board. One smart trick that most homeowners association managers have started to employ is to have a rule in which no new rule can be submitted for change in the community regulation unless it is within a certain preset time. In other words, a special rule is set into practice which makes it impossible for new residents to change existing laws as soon as they arrive because there is only one date a year in which new suggestions and votes and be brought forth.  Anyone that thinks this idea might have been sent down from heaven for them will need to do some research on local laws before they can enact it. In some states the rule only permits that three months can go by between votes for policy changes, and other states don’t allow any timeline to be set for when new votes can be requested by homeowners. If you live in a state which doesn’t allow for any regulations to be placed on when new residents can ask for a vote, you had better just hope that you don’t get any new community members soon!

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